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  • How to add or edit course metadata
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Overview

Metadata is descriptive text data that describes an object (a course or recording). This data is saved with a course and with recordings. Some of it is displayed during playback or in course and recording lists within video portals such as VideoLounge, or in the administrative interface, and some is simply used to identify or categorize the recording.

  • The title is required. Other elements are optional.
  • Two asterisks (**) after a field name indicate that information in that field will propagate to recordings created as part of that course, though the information can be changed when scheduling the recordings or editing recording metadata.
  • To view a reminder of what is required for each field, hover a mouse or other pointer tool over the question mark icon to the right of each field to open a tool-tip pop-up window with information about the field.

Course metadata can be added in the Add Course modal window. Course metadata can be edited (in the Course Details modal window).

Step By Step Guide

To add or edit course metadata:

  1. Select Main Menu   > Recordings  . The Recordings page opens displaying the recordings in a list table.
  2. Select the Courses tab in the navigation bar. The Courses page opens displaying courses in a list table.
  3. Open the appropriate modal window and navigate to the Metadata page.
    • If you are adding a course (see the article on Adding Courses), click the + Add Course button. The Add Course modal window opens to the Metadata page.

 If you enter any metadata in this page and attempt to close the Add Course modal window before completing the creation process, a dialog box opens stating that all entered data will be lost if the window is closed

  • If you are editing metadata for an existing course, find the course in the list and click on the hyper-linked name of the course. The Course Details modal window opens to the Metadata page.


4. Enter or edit the title in the Title field as needed. This is the name of the course that is displayed in the Title column in the lists in the Courses page and also in VideoLounge and other portal sites. The title is required. Entries in all other fields are optional.
5. If this course will be published to a learning management system (LMS) such as Saikai, Moodle, or Blackboard, enter a course number (which is defined within the LMS system) into the LMS course ID field to enable the LMS system to recognize recordings that belong to this course.
6. Enter or edit the subject in the Subject field. Typically the subject is a discipline such as world history, life sciences, or information technology, but you can enter any text in this field. As you enter text, below the field Entwine EMP displays suggested text based on previously entered data.

  • The subject is optional.
  • If you do enter text you can add more than one subject.
  • Each subject entry must be at least three characters long.
  • Commas are not allowed

 

a. Click in the field. A box appears for the sub-field.
b Enter text for the subject. As you enter text, a list of matching text (drawn from subjects previously entered in Entwine) appears below the field. You can select a suggested subject from the list or continue entering text.
c. Click outside the sub-field or press <Tab> (or press <Enter>) to exit the sub-field and save the subject.
d. If desired, repeat steps a, b, and c to add additional subjects.



7. Enter or edit a description of the course in the Description field or click in the field to edit it. This should be a brief description of the course. The description is optional.
8. Enter the beginning and ending dates for the course in the Start Date and End Date fields. These are optional display dates that are a reference for the term of the course, such as the beginning and end of the spring quarter. Recordings scheduled for the course usually occur between the dates that you select here.

    • These dates are for reference only, and they do not prevent recordings from being scheduled outside this date range. For example, a course ends on June 3, but you can schedule a recording on June 11 for commencement ceremonies.
    • You can enter the date manually into the field by entering four digits for a year, a hyphen, two digits for the month, a hyphen, and two digits for the day. For example, 2016-05-09.
    • Alternatively, click on the calendar icon or click in the field to open a pop-up date picker tool, and select a year, month, and day.

Each time a selection is made, the view changes to the next option (year > month > day > display date).

 



9. Enter the name of the organizational group responsible for the course (such as a department, school, or division,) in the Department field.

  1. a.Click in the field. A box appears for the sub-field.
    b.Enter text for the department name. As you enter text, a list of matching text (drawn from departments previously entered in EMP) appears below the field. You can select a suggested item from the list or continue entering 

 

 

    • A department is optional.
    • If you do enter text you can add more than one department.
    • Each entry must be at least three characters long.
    • Commas are not allowed.


c.Click outside the sub-field or press <Tab> (or press <Enter>) to exit the sub-field and save the department name.

 

 

10. Enter the name of the organizational entity responsible for publishing the course recordings (such as the name of the university or media center) in the Publisher(s) field.

    1. Click in the field. A box appears for the sub-field.
    2. Enter text for the publisher name. As you enter text, a list of matching text (drawn from names previously entered in EMP) appears below the field. You can select a suggested item from the list or continue entering text. 

      1. A publisher is optional.
      2. If you do enter text you can add more than one publisher.
      3. Each entry must be at least three characters long.
      4. Commas are not allowed.
    3. Click outside the sub-field or press <Tab> (or press <Enter>) to exit the sub-field and save the publisher name.

 

Metadata fields that have a double asterisk (**) after the field name can be used to automatically populate the metadata for recordings. You can change this data as desired for each recording.

    • Fields that can be automatically filled with metadata from the course settings include:
    • Display Location
    • Type
    • Audience
    • Presenter(s)
    • Contributor(s)
    • Rights
    • Rights Holder
    • License
    • Language


 
11. Enter a location in the Display Location field. This is the location name to be displayed for the course in the Player, in VideoLounge, and in an LMS system. This location name can be different from the location and capture device selected to schedule recordings. The display location is optional, and it is one of the items that can propagate to recording metadata.


12. Select a presentation type from the Type drop-down list. This metadata categorizes the content of the course or recording. For a college or university, available options might be Class/LectureConferenceOther, and Seminar. The type is optional, and it can propagate to recording metadata.

13. Select the category of intended audience for the course from the Audience drop-down list. For a college or university, available options might include All StudentsFaculty/StaffGeneral PublicGraduate Students, and Undergraduate Students. The audience is optional, and it can propagate to recording metadata.

14. Add the name of one or more presenters to the Presenter(s) field. Presenters are people who make and (usually) are featured in the course recordings. This field is optional, and it can be propagated to recording metadata.

a. Click in the field. A box appears for the sub-field.
b. Enter the name of a presenter. As you enter text, a list of names containing matching text (drawn from data previously entered for this field in the Entwine EMP) appears below the field. You can select a name from the list or continue entering text.

  1. The publisher is optional.
  2. If you do enter text you can add more than one publisher.
  3. Each entry must be at least three characters long.
  4. Commas are not allowed.

 

c. Click outside the sub-field or press <Tab> (or press <Enter>) to exit the sub-field and save the name.
d. If desired, repeat steps a, b, and c to add additional names.



e. To remove a name from the Presenter(s) field, click the X within the name sub-field, or press the <backspace> key while the focus is in this field.

15. Add the name of one or more contributors to the Contributor(s) field. A contributor is a person, an organization, or a service responsible for making contributions to the course recordings. This field is optional, and can propagate to recording metadata.


a. Click in the field. A box appears for the sub-field.
b. Enter the name of a contributor. As you enter text, a list of names containing matching text (drawn from data previously entered for this field in EMP) appears below the field. You can select a name from the list or continue entering text.

  1. The contributor is optional.
  2. If you do enter text you can add more than one publisher.
  3. Each entry must be at least three characters long.
  4. Commas are not allowed.

 

c. Click outside the sub-field or press <Tab> (or press <Enter>) to exit the sub-field and save the name.
d. If desired, repeat steps a, b, and c to add additional names.



e. To remove a name from the Contributor(s) field, click the X within the name sub-field, or press the <backspace> key while the focus is in this field.


16. Enter any rights information (such as a copyright or intellectual property rights statement) in the Rights field. This field is optional, and can propagate to recording metadata.


a. Click in the field. A box appears for the sub-field.
b. Enter the name of a type of rights. As you enter text, a list of names containing matching text (drawn from data previously entered for this field in EMP) appears below the field. You can select a term from the list or continue entering text.

    • Rights are optional.
    • If you do enter text you can add more than one right.
    • Each entry must be at least three characters long.
    • Commas are not allowed.

 

c. Click outside the sub-field or press <Tab> (or press <Enter>) to exit the sub-field and save the right.
d. If desired, repeat steps a, b, and c to add additional rights.
e. To remove one of the rights from the Rights field, click the X within the sub-field, or press the <backspace> key while the focus is in this field.

17. Enter the official name of the organization of individual who owns or manages the rights over the course in the Rights holder field. This field is optional and can propagate to recording metadata.


a. Click in the field. A box appears for the sub-field.
b. Enter the name of a rights holder. As you enter text, a list of names containing matching text (drawn from data previously entered for this field in Entwine EMP) appears below the field. You can select a name from the list or continue entering text.

    • Rights holders are optional.
    • If you do enter text you can add more than one rights holder.
    • Each entry must be at least three characters long.
    • Commas are not allowed.


c. Click outside the sub-field or press <Tab> (or press <Enter>) to exit the sub-field and save the name.
d. If desired, repeat steps a, b, and c to add additional rights holders.
e. To remove one of the rights from the Rights holder field, click the X within the sub-field, or press the <backspace> key while the focus is in this field.


18. Select a license from the License field. This field is optional and can propagate to recording metadata.

The following options are available:

    • All rights reserved — The copyright holder reserves all rights and does not allow sharing, reuse, derivative works, or noncommercial use
    • CC0 — Creative Commons 0, also known as public domain (no restrictions)
    • CC BY — Creative Commons Attribution (BY) — This type of license allows material to be shared and remixed (to create derivative works), even for commercial use, if attribution is given
    • CC BY-NC — Creative Commons Attribution + Noncommercial
    • CC BY-NC-ND — Creative Commons Attribution + Noncommercial + NoDerivatives
    • CC BY-NC-SA — Creative Commons Attribution + Noncommercial + Share Alike
    • CC BY-ND — Creative Commons Attribution + NoDerivatives
    • CC BY-SA — Creative Commons Attribution + Share Alike

For more information on Creative Commons licenses, see Creative Commons License  on Wikipedia, or see the Creative Commons website at https://creativecommons.org+.


19. Select a language from the Language field. This identifies the primary language used in the course. This field is optional and can propagate to recording metadata.


20. When you are finished adding or editing metadata, click Next (in the Add Course Metadata page) and complete the Add Course process, or click Save (in the Course Details Metadata page).

When clicking Save after editing course metadata, a Note appears advising the user of possible updates needed to recordings.